Attendance: Board – Sylva Staab, Loreca Stauber, Bill Warren, Mike Brown, Mary McGregor; Staff – Connie Sobczyk, Carol Kampenhout; Director – Anne Cheadle.  No members of the public were present.

Staab called the meeting to order at 5:35 PM.

Staab solicited changes or additions to the agenda.  No changes were suggested.

Staab solicited public comment and there was none.

Staab solicited additions or corrections to the September 15th meeting minutes.  Brown moved and McGregor seconded to approve the minutes as written. Motion unanimously carried.

Staab called for the September Treasurer’s report.  Warren reported that overall finances looked good.  Income was down for the year due primarily to reduced interest and sales tax income, but expenses were also down in several categories.  Kampenhout noted that the September end-of-year report was a draft and the audit report presented later this year would have final totals.  Stauber moved and Brown seconded to accept the September report.  Motion unanimously carried.

Staab asked for a motion to accept the September expenditures.  Warren moved and Stauber seconded to accept the September expenditures.  Motion unanimously carried.

Staab asked Cheadle if she had comments to add to the October Director’s report and Cheadle reviewed the highlights.  She noted that planting was currently taking place along the front walkway at the Moscow library thanks to donations and volunteer labor provided by Thorn Creek Native Seed Farm.  McGregor offered to write a letter of thanks to business owners Wayne and Jacie Jensen. Cheadle distributed bookmarks and information on upcoming library programs.

Cheadle presented the September use and program statistics.  She noted that total circulation continues to climb.

Warren reported on behalf of the Finance committee.  He said the current committee, consisting of Kampenhout, Cheadle and himself, had met on October 8th.  He reviewed the meeting agenda and reported the committee was now in a data gathering phase to determine what other libraries were doing regarding finance committee organization and financial policies.  He noted the committee planned to meet again before the holidays.

Staab reported on behalf of the Planning committee.  She noted she and Cheadle had met to discuss the status of the planning project.  They agreed at that time to propose the committee reconvene in January and Staab sent an e-mail to committee members to that effect.  Staab noted that the online survey tools mentioned in the Director’s report would be one good way to collect community input during the planning process.  McGregor expressed interest in serving on the Planning committee when it reconvenes.

Brown reported on behalf of the Policy committee.  A committee of six people has been formed and includes trustees Brown and Stauber as well as Cheadle, Kampenhout, and library staff members Teresa Lucas and Donna Quiring.  Brown plans to convene the first meeting of the committee at the Moscow Library on Monday, October 26th at 10 AM and will notify committee members.  Brown and Cheadle will ensure proper public notification.

Genesee Branch Supervisor Connie Sobczyk distributed copies of her written annual report and reviewed the highlights.  Staab and Cheadle thanked Sobczyk for her enthusiastic service to the library.

Staab addressed unfinished business and noted the Policy committee will conduct the policy review and present their recommendations to the board.
Staab solicited input on the November board meeting agenda.  She confirmed there would be a report from the Policy committee. Cheadle noted the agenda will include a report from the Youth Services Manager as well as presentation of a draft version of the 2008-2009 LCLD annual report.  Staab confirmed the meeting will be held at the Moscow Library.

There was no public comment.

There was no executive session.

Staab adjourned the meeting at 6:45 PM.

                                                                                                                                                AMC
                                                                                                                                                Approved 11/17/09