Attendance: Committee members Mike Brown, Loreca Stauber, Donna Quiring, Carol Kampenhout and Anne Cheadle.  No members of the public were present.

Brown called the meeting to order at 10:07 AM.

Brown solicited changes or additions to the agenda and there were none.

Brown solicited public comment and there was none.

Brown called for introductions and noted that one member of the committee, library employee Teresa Lucas, would not be in attendance.

Brown addressed the question of committee process.  He noted that in the time since the last Policy committee disbanded, Cheadle had compiled issues for the new committee to consider.  He suggested the committee hear the issues then divide into work groups which would then focus on specific aspects and sections of policy. He recommended that the committee also review the policy manual in its entirety and collect suggestions for policy changes from the staff at large.

The committee decided by consensus that Cheadle would e-mail library staff soliciting their input on current policies and giving them until Friday October 30th to respond.  Cheadle was also asked to leave a note on the library’s homepage notifying the public that the committee was conducting a policy review and asking that questions and concerns be sent to her attention.  The agenda and minutes will be linked from the Board of Trustees information page.

Cheadle briefly went through a list of issues that have arisen this year that may have implications for policy:

• Photographs and images of the libraries and library patrons--releases, names, venues.
• Review of Internet Use policy
• Review of Patron Conduct Code policy
• Consider policy on unattended children
• Review of sick leave bank and leave without pay policies
• New American Library Association statements
• Consider policies relating to electronic information--records retention and management of staff and board e-mail, etc.
• Consider personnel and general policies relating to health issues such as flu
• Review in-library book sale policy
• Consider management statement on grants written to benefit library
• Consider policy on patron privacy relating to library visits as well as specific use

The committee assigned these issues to general administrative policy, personnel policy or both.

Through discussion, the committee then divided into two work groups.  Loreca Stauber, Carol Kampenhout and Teresa Lucas will review personnel policies and those sections of administrative policy listed on the second page of the Administrative Policy Table of Contents (TOC).  Mike Brown, Anne Cheadle and Donna Quiring will lead the review of those general administrative policies listed on the first page of the TOC.  Each work group will collect information and prepare for a follow-up meeting of the Policy committee on Monday November 23rd at 11:00 AM in the Moscow Library.

Brown solicited items for the next meeting agenda.  Committee members suggested the agenda include progress reports from the work groups as well as ideas for the best way to present suggested revisions to the library staff and board. The agenda will also include standard items such as public comment.

Brown solicited public comment and there was none.

Brown called for a vote to adjourn the meeting.  Kampenhout moved and Stauber seconded to adjourn the meeting.  The motion carried unanimously and Brown adjourned the meeting at 11:00 AM.

                                                                                                                              AMC
                                                                                                                              Approved 11/23/09